Each event type has basic configurations such as name, duration, location, and availability and will generate its own unique link to share with attendees.
You can create individual events, or team events.
Advanced Event Type Configuration
Buffer time
The minimum amount of time between meetings (can be different for before and after)
Time-slot intervals (Advanced)
If the calendar is the pie and time-slot intervals controls the amount of slices that are available to be booked.
The default value is the length of the meeting. For example, a 30 minute meeting can be booked on the half hour and on the hour.
If you chose 5 minute intervals, then your 30 minute meeting would be available at start at 9:30, 9:35, 9:40, 9:45, 9:50…
If you chose 60 minute intervals, then your 30 minute meeting would be available to start at 9:00, 10:00, 11:00, 12:00…
Offset (Advanced)
The minute you can book on. For example, if you set the offset to 5 minutes, then all possible time slots start and end 5 minutes later.
Minimum notice
The earliest a booking is available
Default is 2 hours (i.e. someone can book on same day as long as there’s a 2 hour notice)
Add to calendar
Choose which calendar in your calendar provider to add to. For example, Outlook is a calendar provider, but you can have multiple calendars on Outlook (e.g. Personal, Team, etc.), so you can choose to add to your Personal or Team account.
Event name
While you can set a constant name that will always be used, you can also use variables in your event name.
Here is the list of variables:
Variable Name
Definition
{Event type title}
The event type name
{Event duration}
The event duration
{Organiser}
Your full name
{Organiser first name}
Your first name
{Scheduler}
The full name of the person booking
{Location}
The location of the event
{name}
Name input
{email}
Email input
{location}
Location input
{title}
Title input
{notes}
Notes input
{guests}
Guests input
{rescheduleReason}
Reschedule reason input
You would refer to the variable with the {} in the title (ex. “Meeting at {Location}” would display as “Meeting at FSH Tech Office” if you set your event type location to FSH Tech Office)
Booking questions
Once someone has selected a time slot for an event, they’ll see a form of questions to fill out before they can confirm a meeting.
Questions can be optional or required.
Default questions:
Name
Email
You can create custom ones and also refer to them in the Workflows (see: Workflows)
Redirect
After a booking has completed, the attendee will be brought to the given URL.
Team Event Types
Collective
Only time slots where all team members are free will be shown. If no time slots are available across the team, you will receive an email warning.
Round Robin
Bookings will be given to hosts in an order so that it’s distributed evenly by default.
Advanced Configuration:
Fixed Hosts
These hosts selected are always present in the event
Priority
By default, all hosts are set to medium. If a host has a higher priority than the other available hosts at a given time, the meeting is given to them. Otherwise, it is chosen at random between the available hosts.
Enable weights
Weigh users so that the distribution is not even. Users are given percentages that represent the ratio of meetings that will be distributed.
Ex. if Edras has 100% and 5 meetings booked, and Kristen has 200% then meetings will be assigned to Kristen until 10 meetings has been reached
Managed Event (Advanced)
This event will be created and standardized for all members on the team to use.
Advanced Configurations
Common Availability
By default off, and shows the users any time slot that works based on all team members availability.
The specific availability schedule for this event type. The app will still only show time slots that is available for the team.
Ex. You can specify that this event can only happen on Monday even if your team is available the rest of the week
Workflows
Set up email or text messages to automatically send out based on these triggers:
Schedule…
Before event starts (minutes, hours, days)
After event starts (minutes, hours, days)
Note that scheduled emails or texts can only happen if there’s at least an hour before it is to be sent. Otherwise, the reminder is not sent.
When an event is booked
When an event is cancelled
When an event is rescheduled
Advanced Message Configurations
Templates
The calendar comes with two templates you can use automatically: Reminder and Rating
If you want to set a custom message, use the template “Custom”
Just like event names, there are a list of variables you can add to the template (see the Reminder or Rating template for an example on how they’re used)